Writing emails is as simple as writing letters. You know exactly what to say in the content. But you are left unsure of which sign-off to use, especially when writing to potential clients. The choice leaves you undecided of how to sound friendly without being unprofessional.

Sadly, there is no ABC guide in writing sign-offs. To help you decide on how to end your email, let’s discuss the message behind popular sign-offs.


Thanking people as goodbye is safe and casual. The tone appears to be pleasant to the reader while keeping a professional vibe. But it should be noted that there should really be a reason for that thanks, so it does not appear to be out of context.


Avoid using “ciao” for business emails. The tone is very casual and would work well with your friends or close workmate. However, if you are Italian or working in the fashion and arts, then this sign-off is what you need.


This is more of a letter type of close than email. But the statement is too formal for simple emails. On the other hand, this sign-off can never offend anyone.

Kind Regards

This is one of the best salutations. There’s the feeling of warmth but still professional. We recommend using this goodbye on emails coming from people you’ve transacted within the past.


“Regards” is among the most frequently used sign-offs. It sends a feeling of neither close nor distant. The salutation would work on any email.


Sending this goodbye only works if you have a close interaction with the person. You would have to consider another statement if constructing business emails or proposals.


You would want to save this for those you have formed a bond with. It would be inappropriate to use this if you are trying to build a business impression.

Talk Soon

This salutation is very friendly sending a message of importance. It is a nice way to say goodbye while appreciating the person behind the email. But make sure you actually mean wanting to talk.


Do not use this for business emails. It is unprofessional and sounds like it came from a teenager. Feel free to use it if the email is for someone you know personally.


You may find this a little too old-fashioned, but it is a beautiful way to end any business email. It just feels good to send and read a goodbye with this one.

Yours Truly

This is excellent to use in any business email. But it may sound a bit too formal for people you regularly send messages to.

Most people expect a salutation just like any letter would have. it is appropriate to at least send a proper goodbye. Try to play with your send-off message. It makes people think you like conversing with them.